Terms and Conditions
Booking your course:
As part of your booking wavier you agree to reading and understanding the following Safety and statement of risk statement:
"We have more than 40 years’ experience in providing adventurous activities and consider our safety arrangements to be at the forefront of the adventure activity industry. The risk of serious injury to participants is extremely small but it is not non-existent. We take a great deal of care of participants’ safety. However, as in any adventure activity, there will be some factors beyond our control. Participants will be briefed before every activity and are expected to follow the safety procedures explained to them and to indicate if they are unsure of what is expected of them.
Participants are never forced to undertake an activity and if any participant has concerns they should make these known to their instructor. The level of risk associated with Blairvadach Outdoor Educational Adventurous activities is normally very low, and probably no greater than that experienced by active people in everyday life.
Activities may include: Kayaking, Canoeing, Dinghy Sailing, Gorge Walking, Scrambling, Ropes Course, Climbing, Hill Walking, Mountain Biking, Orienteering and Environmental studies. Further details about these activiites can be found online at www.blarivadach.org.uk
Activities are conducted within the Adventurous Activities Licensing Authority Regulations and the Centre’s and Glasgow City Councils Policy of Safety Management."
1. Booking Process
1.1. A provisional booking may be held for up to 14 days, after which it may be released if no confirmation is received.
1.2. A booking is confirmed only when the Centre receives a completed Booking Form and where require the deposit.
1.3. By confirming the booking, the group leader agrees to these Terms & Conditions on behalf of all participants.
2. Payments
2.1. For Glasgow Schools Payments will be made by direct budget transers, invoices will not be issued.
2.2. Full payment must be received no later than 28 days before arrival unless otherwise agreed in writing.
2.3. Late or missing payments may result in the booking being cancelled and the loss of any deposit paid.
3. Cancellations & Amendments
3.1. All cancellations must be submitted in writing by the group leader.
3.2. Standard cancellation fees:
- More than 6 weeks before arrival: Deposit only
- Less than 6 weeks before arrival: 50% of total fees
- Less than 30 days: 100% of total fees
3.3. The number of participants can be adjusted up to 6 weeks before arrival, subject to availability.
3.4. The Centre reserves the right to cancel or modify bookings in cases of severe weather, staff shortages, or safety concerns. In such cases, an alternative date or full refund will be offered.
4. Participant Responsibilities
4.1. Group leaders are responsible for supervision and behaviour of their participants at all times.
4.2. Participants must follow all safety instructions provided by Centre staff.
4.3. The Centre may remove any participant whose behaviour is unsafe, disruptive, or inappropriate; no refund will be given for such removals.
4.4. Any damage caused to Centre property may result in additional charges.
5. Medical & Consent Requirements
5.1. The group leader must provide medical, dietary, and emergency-contact information for all participants at least 14 days before arrival.
5.2. Participants must have completed parental/guardian consent forms, where applicable.
5.3. The Centre must be informed of any special needs or medical conditions that may affect activity participation.
6. Activities & Safety
6.1. All activities are led by qualified staff following recognised safety standards.
6.2. Activity programmes may change due to weather, tides, or staff judgment to ensure safety.
6.3. Personal equipment such as medication, glasses, or valuables remain the responsibility of the participant.
7. Accommodation & Meals
7.1. Bedrooms, equipment, and communal areas must be kept clean and tidy.
7.2. Special dietary requirements must be provided at least 2 weeks prior the visit.
7.3. No smoking, alcohol, or recreational drugs are permitted on site unless explicitly authorised for adult groups.
8. Liability
8.1. The Centre is insured for its activities and premises; however, groups are advised to take out travel or trip insurance.Glasgow City Councils Schools are insured by our internal processes and are not required to notify the insurance department of the visit.
8.2. The Centre is not responsible for personal property lost, damaged, or stolen.
8.3. Participation in outdoor activities involves inherent risks. The Centre will take all reasonable measures to minimise risks but cannot eliminate them entirely. See Safety and Risk Statment abover.
9. Photography & Media
9.1. The Centre may take photographs for educational or promotional purposes. Consent for these will be gained through the wavier process or school consent forms.
9.2. Groups must inform the Centre if any participant cannot be photographed.
11. Complaints
11.1. Any concerns during your stay should be addressed with the Centre Manager as soon as possible.
11.2. Formal complaints must be submitted in writing within 14 days of departure.
10. Data Protection
10.1. Personal data will be handled in accordance with applicable data-protection legislation you can view our Privacy Policy Here.
10.2. Information collected is used solely for booking administration and safety management.
12. Governing Law
12.1. These Terms & Conditions are governed by the laws of Scotland.
- For Group Leaders making a booking as a responsible adult, you undertake to ensure that:
- All leaders of the group are appropriately experienced and qualified to lead the party and are made fully aware of their pastoral responsibilities to the group and the Centre for the duration of the visit.
- All course participants and parents / carers have had written notification of the nature of the type of course and the activities being undertaken, and are fully aware of the need to comply with any fair and justifiable request made by a member of staff, on the grounds of safety or comfort of other Centre users.
You may need to download Adobe Reader to view the file.